Friday, 03 July 2009

oneilsoft.com - The FIRST Choice of Record Centers Worldwide

RS-SQL Print E-mail

It’s everything you need to run your record center.  Invoicing, scheduling, automatic monitoring and reporting, error trapping, search capabilities, multi-user options, wireless technology, portable computing, remote access, retention scheduling, language translation, multi-site functionality and internet access.  These are just a few of the key features designed to increase your record center’s efficiency, productivity and profitability.

RS-SQL is the scalable foundation that all the other O'Neil record management solutions builds upon.  Six of the hundreds of available features are explained below.  Take a look and then call us to learn how RS-SQL can give you complete control of your record storage needs.

Workorders :: In RS-SQL, a work order is the primary system used to charge your clients for products and services rendered.  The information input, when the work order is created, becomes a powerful and valuable tracking tool for both you and your client.  Every time an item (container, filefolder, other material) leaves your facility or special services are performed, RS-SQL tracks who requested that item/service; on what day and specific time; the individual who pulled the item, delivered it and what work order it went out on.  RS-SQL provides 100% service accuracy and efficiency to your clients and ensures correct billing and charging for every service you perform. 

Exception Management :: RS-SQL presents exceptions or warnings with regard to records management situations that need to be addressed (for example, the possibility of misplaced boxes, overfilled shelves, mismatched box sizes, etc.).  This tool provides you with information that will help you delegate the responsibility for fixing the exceptions and resolve the problems quickly.

Monitors :: RS-SQL is a flexible, feature-rich information management and record tracking software tool that allows you to easily and accurately manage and monitor the activity of any storable item (boxes, filefolders, documents, tapes) thoughout your record center, from deposit to destruction, work order to invoice.

Work Orders

Exception Management

Monitors

 

Event Notification :: This feature allows you to send immediate and automated email notifications to interested users, when certain events occur within RS-SQL for example, work order status changes, web order submissions, fulfillments and cancellations, invoices created, etc. Various events have already been set up in the database and over time, more will be added. You can set up the notification format to provide basic or more detailed information, depending upon the user's level of interest.  If you want notification sent immediately, rather than being queued, there is an Urgent Flag option. Event Notifications can be grouped together, or sent out individually. 

Imaging :: Imaging on demand is fully integrated into RS-SQL and provides a way for your record center to create images of documents requested by your clients.  Rather than physically delivering a document to your customer, it can be retrieved, scanned and made available for viewing utilizing our RSWeb.NET software product.  Images can also be emailed to your client or, using RSWeb.NET, they can view, print or download the image for adding to their own image archive.  RSWeb.NET users can add and edit documents, as well as request images be created from documents, all from their desktop.  

Invoicing :: As you fulfill services requested by your customer, RS-SQL automatically captures each service that is performed and it appears on a customer's invoice. Pricing can be standardized or customized for customers, departments or even cost centers with the same account; flat rates or quantity price breaks can be established; and you can bill storage by the item or cubic foot. Multiple formats (from basic one-page invoices to detailed, multi-page listings) are available from a service or work order level, showing complete detail. 

Event Notification

Imaging

Invoicing
 

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