Iron Mountain and ONeil DataTech to Give Customers Centralized Control Over Stored Documents
BOSTON--(BUSINESS WIRE)-- Iron Mountain Incorporated (NYSE: IRM - News), the information management company, and ONeil DataTech LLC, a division of ONeil Software, a provider of offsite records management software, today announced plans to link their companies respective records management software, creating a unified solution for customers seeking to access and manage records stored across multiple locations and vendors. Planned for the first quarter of 2012, the solution will integrate ONeils RS-SQL software utilizing ONeils RMBridge web services with Iron Mountains Accutrac® software and enable organizations to manage paper records kept at records centers using ONeils software as well as Iron Mountain facilities.
In its agreement with ONeil, Iron Mountain aims to facilitate faster access to information and better compliance with regulations for how organizations store, use and destroy their information. By centrally managing records, Iron Mountain believes organizations can more easily apply uniform polices and processes for how long to keep those documents and when to destroy them. Implementation of this solution will reduce the number of tools customers require to manage records, thereby reducing their costs.
Managing information consistently is the key to achieving compliance and taking control, said Richard Wilder, senior vice president, Iron Mountain. In this solution, we want to give customers a single window into their records inventory so they can more easily apply their polices for document retention and disposition as well as legal holds, across their inventory, regardless of storage location.
We are pleased to partner with Iron Mountain, bringing together RMBridge and Accutrac to help customers better track and manage their physical records inventory, stated Ian Thomas, executive vice president, ONeil DataTech. Our two companies have deep records management experience and manage records in an extensive number of facilities around the world. This means companies small and large will be able to consolidate the management of more of their records.
The success of our business depends on our ability to manage and process a constant stream of information, from leasing contracts to mortgages and financial records, said Richard Daley, director of information management, Tejon Ranch, a diversified real estate development and agribusiness company, and an Iron Mountain Accutrac user. For a long time, we lacked a standardized, organization-wide approach to records management, making it difficult to find information when we needed it and putting us at risk for non-compliance. We needed a unified information management solution to protect Tejon Ranchs interests and help our employees do their jobs with greater efficiency as the company grows. Iron Mountain gives us that, and this new solution should allow us to gain even more control over our information through greater visibility into our entire inventory.
The agreement between Iron Mountain and ONeil comes four months after Iron Mountain announced similar plans in July with GimmalSoft, whereby the two companies will develop an interface for managing physical records within SharePoint through Iron Mountains Accutrac software. Both agreements underscore the emphasis Iron Mountain is placing on a robust records management tool that can help customers better understand the nature of their records inventory and more consistently manage the information within it.
Iron Mountains Accutrac software gives organizations centralized control of their records inventory and the ability to consistently apply policy across multiple physical repositories. Accutracs Web interface allows customers to request records be picked up, order the retrieval of offsite records, and perform other transactions.
About ONeil DataTech LLC
O'Neil DataTech LLC is a provider of cloud based records management solutions and is wholly owned subsidiary of O'Neil Software, The FIRST Choice of Record Centers WorldwideTM. O'Neil Software has been committed to leading the records storage and management industry for 30 years with more than 1,000 record storage facilities utilizing their software in more than 80 countries. O'Neil Software's solutions manage and track multiple types of records including traditional storage boxes, file folders, documents and tapes; from deposit to destruction, work order to invoice. Visit www.oneildatatech.com or www.oneilsoft.com for more information.
About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM - News) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The companys solutions enable customers to protect and better use their informationregardless of its format, location or lifecycle stageso they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter @IronMountain for more information.
Ian ThomasExecutive Vice PresidentO'Neil Software, Inc.
I have been asked some questions on the press release and I think this response, which I placed on another ListServ, will help clarify some points:
I can elaborate... O'Neil Software has released a series of web-services that allows 3rd-party software packages, such as Accutrac, to integrate their products directly to an off-site record center using O'Neil's solutions.
Commercial record centers have long recognized that there is a need to give visibility and easy access to off-site records and introduced web-portals, such as O'Neil's RSWeb, to allow their clients access to view, update and order services online. This was a great improvement on the traditional phone, fax or email solutions, but it still required clients staff to access the web-portal. The question we kept hearing was: if only the off-site records and services could be accessed directly from their file-room software?
O'Neil heard this request and have released a series of Web Services (we call them the Record Management Bridge or RMBridge for short) specifically designed for the integration of file room software products to off-site record centers utlizing O'Neil's RS-SQL software. Accutrac are one of the first solutions to take advantage of these web-services. All of the functionality expected in the web-portal of the commercial record center using O'Neil is now included in their software offering, with the ability to view, update and order services without leaving the package they are comfortable with. This is a huge time saver and helps ensure accuracy and complete visibility.
In the case of Tejon Ranch, they use Accutrac internally but store their offsite records with a company who uses O'Neil. They are the first to use this service and I am sure a press release will announce that shortly.
Currently there are two active file management products who have integrated these web-services into their products: Accutrac and Intandem Solutions.
We are in discussions with several more and hope that over the coming months and years we can announce more products who have taken advantage of this ability to seamlessly integrate their products. We also plan to add more web-services to give greater integration possibilities.
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